PracticeRunner LogoPracticeRunner

Practice management software for therapists

Pricing that fits the way your practice works

PracticeRunner keeps pricing simple. The software connects scheduling, documentation, intake, billing, payments, secure communication, supervision, and practice coordination in one system.

Starter is free for 30 days with up to 10 active clients and no credit card required. AI writing and appointment-preparation tools are included with editable plans. Recording and transcription are included during PracticeRunner's early stage, with no separate transcription charge today. PracticeRunner will explain any future allowance or charge before it applies. Every AI tool is optional, and clinicians review every draft.

PracticeRunner is available now. During this early stage, new practices can receive hands-on onboarding and direct founder support.

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Comparing options? See how PracticeRunner compares to SimplePractice.

Plans

Straightforward plans for different stages of practice

Choose the plan that fits how your practice works today, with room for more clients, associates, supervisors, admin support, and billing relationships as the practice grows.

Starter

For a small independent practice

Free for 30 days

Up to 10 active clients

No credit card required

Start with a smaller caseload and use real scheduling, notes, intake, billing, payments, secure conversations, and import tools from day one.

  • Up to 10 active clients
  • Single clinician
  • Scheduling, notes, source material workflows, Conversations, intake, and client records
  • Optional AI writing and preparation tools included and off by default
  • Recording and transcription included during PracticeRunner's early stage
  • Invoices, superbills, CMS-1500 claims, and integrated card or bank transfer payments
  • Manual payments, reminders, portal, appointment requests, and calendar feeds
  • Supported import plus CSV, note, PDF, and file exports

Starter includes the core functionality a small practice needs. Upgrade when you need more active clients or team features.

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Most common

Professional

For solo clinicians who need more room to grow

$39/month

Includes 1 clinician seat. +$11/associate seat. Admins included.

14-day free trial

Best when your practice grows beyond Starter's 10 active-client limit, adds support roles, or needs more capacity for documentation, billing, supervision, and administration.

  • Everything in Starter
  • More than 10 active clients
  • One clinician seat for solo practice
  • Admin access with delegated provider support for scheduling, billing, and settings help
  • Optional associate seats with owner-supervised note review workflows
  • Same scheduling, billing, payments, portal, reminders, imports, and exports included in Starter
Choose Professional

Group

For group practices and collaborative care teams

$59/month

Includes 2 clinician seats. +$29/extra clinician. +$11/additional associate. Admins included.

14-day free trial

Best for practices that need a consistent workflow across clinicians, staff roles, supervision, scheduling, communication, and billing.

  • Everything in Professional
  • Included AI writing and preparation tools for all clinical team members
  • Multiple clinician seats with centralized or per-provider billing
  • Flexible associate supervision with provider-level defaults, case/client-level supervision, and appointment-level overrides
  • Practice-wide reporting, staff roles, delegated provider access, and optional provider payouts
  • Flexible case-level options across payment methods and collection timing
  • Full practice data export with CSV, notes, PDFs, and uploaded files
  • Guided demo and setup conversation

Learn more about supervision and associate workflows.

Your monthly subscription covers the core PracticeRunner system. Payment processing is optional and usage-based.

AI writing and appointment-preparation tools are included with editable PracticeRunner plans. Recording and transcription are included during PracticeRunner's early stage, with no separate transcription charge today.

Payment processing fees depend on the method used (card or bank transfer). See below for details.

Taking parental leave, a sabbatical, or another extended pause? Existing Professional and Group practices can move to read-only Archive for $8 per month, keep their records accessible, and return to an active plan later. Learn about Archive.

The core workflow is included from the beginning.
PracticeRunner workflow summary showing a solo therapist view with the next appointment, intake status, billing status, and open tasks.

Capabilities

The core tools a modern therapy practice expects, with clear optional additions

PracticeRunner includes the day-to-day tools therapists need for scheduling, documentation, billing, client access, and practice coordination. Recording and transcription are included during PracticeRunner's early stage, with no separate transcription charge today.

Scheduling

  • Recurring appointments
  • Availability management
  • Consultation scheduling
  • Calendar feeds
  • Calendar synchronization
  • Scheduling requests

Billing & Payments

  • Invoices
  • AutoPay
  • Automatic invoicing
  • Credit cards
  • Bank transfers
  • External payment recording
  • Superbills
  • Statements
  • CMS-1500 claims
  • Manual payer-response reconciliation

Documentation

  • Progress notes
  • Session Workspace for notes, source material, and telehealth
  • Pasted source text
  • Intake forms
  • Assessments
  • Diagnoses
  • Document storage

AI assistance

  • Session Brief for appointment preparation
  • Audio recording or audio/video upload included during PracticeRunner's early stage
  • Draft notes from transcripts, pasted text, documents, scans, and photos
  • OCR text extraction, including handwritten notes
  • Revise note tools and reusable writing preferences
  • Practice-level controls and clinician review before saving or signing

Client experience

  • Secure portal
  • Secure messaging
  • Scheduling requests
  • Payment method management
  • Calendar feeds

Practice operations

  • Tasks
  • Workflow summaries
  • Admin delegation
  • Associate workflows
  • Supervision workflows
Scheduling
PracticeRunner weekly calendar showing appointments, consultation, and admin time for a solo therapist.
Billing
PracticeRunner billing workflow showing invoice status, card and bank transfer support, and payment history.
Onboarding
PracticeRunner prospect workflow showing inquiry, consultation, intake, scheduled, and active client stages.

Built for work with relationships

Designed for practices that become more complex over time

Many therapists begin with individual therapy and later add couples work, family work, groups, consultation services, workshops or classes, associates, supervisors, or administrative support.

PracticeRunner is designed to support those transitions without forcing practices into separate workflows.

Individual consultationGroup consultationWorkshop groups
Individual therapyCouples therapyFamily therapyTherapy groupsIndividual consultationConsultation groupsWorkshop and skills groupsAssociatesSupervision workflowsAdministrative staffBilling contacts separate from clientsFlexible billing arrangementsCentralized or provider-specific workflows where applicable

Flexible billing

Billing workflows for real-world private practice

Some practices bill automatically after every session. Others invoice weekly or monthly. Some clients pay by credit card, others prefer lower-cost bank transfers, and some payments happen outside the platform.

PracticeRunner supports manual and automated billing workflows so practices can choose the approach that fits them best.

Practices can also share part of the savings from avoiding credit-card processing. Offer a small per-session discount for bank transfers or recorded manual payments, set a practice default, and assign a different payment profile to a case when needed.

Credit cards, lower-cost bank transfers, manual payments, AutoPay, invoices, statements, and superbills can fit into one billing workflow.
PracticeRunner billing workflow showing invoice status, card and bank transfer support, AutoPay readiness, and payment history.

Credit cards

Accept major credit cards, including HSA/FSA cards, when card payments fit the client relationship.

Lower-cost bank transfers

Offer bank transfers and, if you choose, share part of the savings through a small per-session client discount.

Automatic invoicing

Send invoices automatically after sessions or on a schedule when that matches your practice policy.

AutoPay

Use saved payment methods for automatic collection when clients have agreed to that workflow.

External payment recording

Record payments made by check, cash, Zelle, or another manual method, with optional discounted session pricing.

Superbills and statements

Generate client-ready superbills and statements for reimbursement, balances, and payment history.

CMS-1500 claims

Prepare reviewed claim PDFs, create linked replacement or void forms before a financial payer response, and manually reconcile payer responses with related invoices.

Payment cost calculator

See how payment costs add up over time

Processing fees can feel small from one session to the next. Over time, they become part of the overall cost of running a practice. This tool offers a simple way to compare different payment scenarios.

Practice assumptions

What you're paying now

What you could pay with PracticeRunner

Manual payments are treated separately in both models. Of the payments that are processed electronically, the remaining share is estimated as card payments.

Estimated annual processing cost (current setup)

$0.00Effective processing rate: 0.00%

Estimated annual processing cost (PracticeRunner scenario)

$0.00Effective processing rate: 0.00%

Estimated annual savings

$0.00Effective processing rate: no difference

These estimates are intended as a planning guide. Actual fees may vary based on payment type, processor rules, and your individual setup.

The PracticeRunner estimate assumes bank transfer fees are typically around 1%, capped for larger transactions, and card payments are charged at PracticeRunner's card rate of 3.15% + $0.30 per transaction.

The Fair Practice Pledge

Fair practice economics

Practice software should help sustain the practice, not quietly tax every part of it.

PracticeRunner is for therapists who want capable software and expect the economics to make sense. Lightweight AI writing and preparation tools are included with editable plans, and bank transfers are priced according to their lower processing cost instead of being charged like credit cards.

You get substantial value at a fair price, with lightweight AI tools in the core plan, recording and transcription included during PracticeRunner's early stage, and payment costs that reflect how the payment is processed. Before any future usage allowance or charge applies, PracticeRunner will explain how it works and what the practice can expect to pay.

Read all nine commitments behind this approach.

Founding practices

Join PracticeRunner with close support from the start

Start with the plan that fits your practice, then get hands-on onboarding and guided setup during this early stage.

Under the current offer, founding practices receive AI note drafting at no additional charge and can add associates for $11 per associate per month.

Founding practices can share feedback directly with the founder and help inform product priorities as PracticeRunner develops. Founding practice status does not include ownership, equity, governance rights, or permanent commercial terms.

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